IN THIS ISSUE​​​​​​
 
 
 
Greetings Everyone,

We’d like to share with you today just a few of the Hot Jobs for which we are currently recruiting.

Keep reading to see if we have an open position that might be right for you. If not, remember that we send these emails out regularly.

Also remember that we offer referral fee rewards, so feel free to forward this to anyone you know who might be qualified, and you could earn some extra cash! 
 
 
Forward To A Friend
 
 
 
We NEED candidates right now!
We've got a lot of jobs to fill, and you could benefit

Over 40% of The Job Shop’s placed candidates in the last 4-5 years were referrals. We appreciate all the referrals the come in, and we have increased the amount of the referral bonus (details below).
 
 
 
 
 
 

Candidate Referrals
When we place someone you refer to us in a direct hire position, you take home $250If your referral temps through us for 100 plus hours, you'll get $100*.

Client Referrals
If you refer a client to us and we make a direct hire placement with them,
you'll earn $250. If your client referral contracts 100 plus temp hours through us, we'll send you $100*.

(* Candidate and Client Referral fees are paid after receipt of service fee from client).
 
 
 
 
 
 
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The Job Shop's blog is your one stop hub for excellent career and job search advice, news,
events, job hunting and recruiting tips,
work-related articles and stories, and
anything else we find interesting,
informative, and fun!
 
 
 
 
 
 
 
 
 
♦  JOB POSTINGS 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Position is in San Francisco
Salary $40K+

Requirements
  • Thorough knowledge of current modern office practices and procedures, including office machines and equipment.
  • Knowledge of word processing and database systems.
  • PC proficiency in Microsoft Word, Excel, PowerPoint.
  • Strong mathematical skills.
  • Typing 50 wpm accurately. 
  • Excellent verbal and written communication skills in English.
  • Excellent telephone manner and skill.
  • Ability to establish and maintain effective working relationships with supervising personnel and co-workers.
  • Ability to project a positive, concerned image to clients, brokers, and staff.

Responsibilities
  • Create purchase orders of ingredients and materials for co-packed items and ensure that all ingredients and materials arrive on time for production at the co-packer facility.
  • Create purchase orders.
  • Arrange ingredients and packaging materials that will be sent to co-packer facility.
  • Receive finished goods in Citrix (proprietary database).
  • Reconcile month end inventory.
  • Communicate/resolve issues with co-packers and vendors.
  • Work with AP and Vendors to resolve any payment issues.
  • Reconcile invoices of 5 co-packers & necessary vendors manually or digitally respectively. Submit approved invoices to AP by end of month.
  • Receive and save COA (Certificate of Analysis).
  • Manage shippers - ensure there is enough inventory for display shipper productions by monitoring inventory levels and shipper estimates from branches, and arrange production when supplies are low.
  • Review product labels for approval and maintain hard copies.
  • Assist with data collection for the Global Data Synchronization Network (GDSN).
  • Collect necessary information from co-packers in order to accurately maintain publications on the company's GS-1 database.
  • Coordinate publication requests from customers/branches with necessary parties.

 
 
 
 
 
 
 
 
Position is in San Francisco
Salary to $50K

Requirements
  • BA/BS degree from a 4 year university.
  • Exceptionally detail-oriented and organized.
  • Professionalism and positive demeanor with a strong sense of responsibility.
  • Excellent verbal and written communication skills.
  • Ability to multi-task and adapt quickly.
  • Ability to overcome challenges and effectively solve problems.
  • Ability to remain calm during crisis and high pressure.
  • Team player and always ready to jump into action when needed.
  • Proficiency with Greenhouse, Google and MS Office applications preferred.
  • 1-2+ years previous recruitment support, administrative, or related work experience is a plus.

Responsibilities
  • Responsible for getting timely feedback from our interviewers and communicating next steps to the candidate.
  • Process all data and maintain recruiting profiles in Greenhouse, our Applicant Tracking System.
  • Partner with various teams to ensure candidates have a smooth new hire transition.
  • Brainstorm with recruiters and hiring managers to propose improvements to the recruiting process.
  • Schedule candidate interviews for hiring managers and recruiters.
  • Manage all travel arrangements and expenses for candidates.
  • Facilitate onsite interviews and ensuring that schedules are being kept on time.
  • Ensure a positive candidate experience for all candidates.

 
 
 
 
 
 
 
 
Position is in San Francisco
Salary to $46K

Requirements
  • High school diploma or GED required. BA degree or two years experience in affordable housing and management is desirable.
  • Basic mathematical skills with proficiency in reading, writing, and speaking English.
  • Able to work in a fast-paced environment with ability to prioritize assignments to meet deadlines.
  • Minimum of 2 years of experience in management, training and evaluation with Tax Credit properties.
  • Knowledge of Microsoft Word, Excel and Outlook are essential. Boston Post software knowledge is a plus.

Responsibilities
  • Ensure consistent application of property rules and regulations, lease documents and report all violation.
  • Process, complete and maintain accurate resident files at move-in and at each recertification within established regulatory guidelines.
  • Conduct recruiting, hiring and termination process as well as training and evaluation of all staffs.
  • Responsible for program compliance such as HUD, TCAC, Home Program, RHCP, CAL HFA. AHP, etc.
  • Obtains appropriate documentation, completes certifications and collects deposits and rents in accordance with program policies and procedures.
  • Ensures site staff responds to all resident requests or complaints in a timely, efficient and courteous manner.
  • Complete work orders and turnover of vacant units in a timely manner.

 
 
 
 
 
 
 
 
Position is in San Francisco
Salary $60K

Requirements
  • Minimum 4 years of experience in an administrative role.
  • Proficiency in Microsoft Office. Must have strong skills in Excel.
  • Experience with Adobe Creative Suite.
  • Ability to maintain a high level of accuracy consistently on multiple assignments.
  • Good interpersonal skills in environment of tight deadlines, frequent interruptions, and unexpected events.
  • 4 or more years of experience in construction administration preferred.
  • Experience with project management software, especially Newforma Project Center preferred.
  • Experience with DSA procedures for permitting and construction preferred.

Responsibilities
  • Perform general administrative duties such as typing, keeping meeting minutes, and filing.
  • Process, distribute and/or track Change Orders, RFI’s, Supplemental Instructions, Submittals, and other packages quickly and accurately.
  • Maintain studio related filing, both physical and electronic.
  • Package drawings and other studio related materials as needed.
  • Maintain Project Directories for assigned studios and other lists/reports as needed.
  • Prioritize own work load; when necessary assume responsibility for coordination with other staff to assist in completing duties in a timely manner.
  • Assist in special studio projects and assignments as required.
  • Assist in maintaining appearance of the studio .
  • Assist in calendaring of studio related meetings.
  • Provide back-up receptionist relief.

 
 
 
 
 
 
 
 
Position is in San Francisco
Salary $40-50K

Requirements
  • High school diploma
  • Minimum two year work experience
  • Excellent command of written and spoken English

Responsibilities
  • Handles all incoming calls, messages and telephone services for clients, visitors and staff. Greets clients and visitors and facilitates their needs
  • Maintains schedules for conference areas on a daily basis. Maintains daily in/out log for recording staff availability
  • Requests courier or other services for outgoing packages and maintains inbound outbound package logs
  • Assists with day to day voicemail questions and problems
  • Assists with maintaining appearance of office (particularly conference rooms, lobby and kitchen areas)
  • Maintains project files as directed
  • Assists in special projects and assignments as required
  • Assists in arranging office lunches and events as requested
  • Manages copier/printer repair
  • Orders office supplies
 
 
 
 
 
 
 
 
Position is in San Francisco
Temp to Hire - Salary $50-55k

Requirements
  • High school diploma or equivalent required; Bachelor’s degree preferred.
  • 2 plus years’ supporting at an administrative level.
  • Previous experience in architecture or related professional services firm preferred.
  • Advanced knowledge of administrative practices and procedures.
  • Flexible and able to function well in a fast-paced environment.
  • Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
  • Great interpersonal skills and the ability to interact with all levels of staff.
  • Expert multi-tasker and prioritizer.
  • Proven ability to independently solve problems.
  • Highly organized and meticulously detail-oriented.
  • Ability to work independently with little to no supervision and in a team environment.
  • Outstanding communication skills both verbally and in writing.
  • Proficiency in MS Office including Excel, Word, PowerPoint and Outlook.  MS Project proficiency preferred.
  • Ability to learn and master new information technology systems.

Responsibilities
  • Manages day to day workflow of the department.  Requires extensive contact with internal employees and external clients.
  • Inputs data into various information systems.
  • Provides administrative support to one or more leaders or a department including opening  and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
  • Handles frequent telephone, email and personal contact with internal employees and external clients. 
  • Manages client contact information.
  • Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files.
  • Serves as meeting coordinator for client, departmental and /or office meetings.
  • May provide reception relief duties. 
  • May perform construction administration dues for project teams.
  • May perform other administrative duties for the department.
  • Takes personal responsibility for fostering a green workplace through sustainable work practices.
  • Fosters a commitment to external and internal client service.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
TEMP JOB(S)

$14 and up

Our Temporary department is looking for candidates with great administrative skills and experience.  If you have experience providing administrative and clerical support as a Receptionist, Data Entry Clerk, Mailroom Clerk, Facilities Coordinator, or Administrative Assistant, this is a great way to gain even more work experience or earn money while in between jobs. Other benefits of temping include flexibility, networking, researching a career or industry and/or the possibility of being hired.

These candidates would fill a variety of temporary jobs in San Francisco and in the East Bay, especially in the Emeryville and Concord areas.  Temporary jobs can range from one day to several months.

  • Must have 2-3 years of solid, recent experience working in an office setting.
  • Must be proficient in Word & Excel - PowerPoint a plus.
  • Must have excellent written & verbal communication skills.
  • Must be able to communicate in a professional and friendly manner.
  • Must be able to type and handle multi-line telephones.
  • Must be reliable and understand the importance of honoring your commitment to a work assignment.
  • Must thrive in a variety of situations/environments, and have great organizational and customer service skills.

Pay rates for temporary assignments range from $14.00 per hour and higher.

Qualified Candidates currently living in the Bay area only.

 
 
 
 
 
 
 
 
 

Our candidates are at work all over the Bay Area!

The Job Shop places candidates in direct hire, temporary/contract and
temp-to-hire positions at a wide variety of companies and industries
throughout the San Francisco Bay Area.

Our clients range from small start-ups to international Fortune 500 companies.

Our candidates range from entry-level to experienced individuals who are seeking
exciting opportunities at innovative companies. 

If you are interested in one of the jobs listed here today,
the first step is to get your resume over to us!

You can email it to jobs@jobshopsf.com, or
apply on the Send Resume page of our website
 
 
 
 
 
 
 
 
 
 
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